My Tasks
My Tasks is your primary working queue. It shows promotions that are ready for you to act on:- Pending Review and unassigned (visible to all reviewers with permission for the relevant market)
- Pending Review and specifically assigned to you
- Returned to you after escalation
The Promotion Dashboard
The Promotion Dashboard shows all promotions across your workspace. Unlike My Tasks, it gives a full picture of all content regardless of status, useful for tracking in-flight reviews, checking workload across the team, or finding a specific promotion.Promotions across workspaces
For internal users, if your organisation has more than one workspace and your Adclear contact has turned on the cross-workspace view, the Promotion Dashboard lists promotions from every workspace you can access. This lets you review the work outstanding for more than one client or team in one place, including promotions in each status such as Changes Needed and Rejected. External reviewers and uploaders continue to see only promotions in their current workspace. The cross-workspace view and Workspace filter are unavailable to them.- A Workspace column shows which workspace each promotion belongs to.
- The Workspace filter narrows the list to one or more workspaces and shows how many promotions each workspace has. If you select no workspace, the list covers every workspace you can access.
- Open a promotion from another workspace and Adclear switches you to that workspace.
You can only change a promotion’s reviewer or tags, and archive, restore, or delete it, while you are in that promotion’s workspace. For a promotion in another workspace these controls are unavailable. Open the promotion to switch to its workspace first.
AI search looks only at the workspace you are currently in. You can use it while the list shows that workspace alone, so select your current workspace in the Workspace filter first. If the list covers more than one workspace, Adclear turns AI search off and clears any AI search results.
The promotions sidebar
When you open a promotion from the Promotion Dashboard, the sidebar beside it lists the same promotions in the same order. It starts on the page you were on, with the promotion you opened in the middle. Scroll up to load earlier pages, or down to load later ones. If you scroll the open promotion out of view, select Back to current to bring it back. If the dashboard lists more than one workspace, or shows AI search results, the sidebar starts at the first page instead. The promotions sidebar is rolling out gradually, so you may not see it yet.Columns at a glance
You can resize, reorder, sort, and hide columns.
You can also turn on a Times reviewed badge beside the Pending Review status. See Spotting resubmissions.
Promotion statuses
For a full breakdown of every status and what it means, including who acts next at each stage, see Promotion Statuses.Filtering and saved views
1
Apply a filter
Click Add Filter and choose criteria: status, jurisdiction, product, channel, uploader, reviewer, date, tags, times reviewed, or workspace (when the cross-workspace view is on). Multiple filters combine with AND logic.
2
Save the view
Click Save, name the view, and confirm. It appears as a tab for quick access.
3
Manage saved views
Use the more options menu on any view tab to rename, edit, or delete. Click Clear to remove active filters without deleting the view.
Saved views are shared across your organisation. When you save a view, everyone in your organisation sees it as a tab on their Promotion Dashboard. Use clear, descriptive names so colleagues can tell at a glance what the view is for.
Spotting resubmissions
Adclear tracks how many times each promotion has been reviewed. Use this to tell first-time submissions apart from work that has come back after a review, such as a promotion resubmitted after Changes Needed. A multi-level approval chain counts as one review round.Times reviewed filter
On My Tasks and the Promotion Dashboard, and in the inbox sidebars, add the Times reviewed filter and choose an option:
You can save the filter as part of a view, like any other filter.
Times reviewed badge
The Times reviewed badge appears beside the Pending Review status on promotions that have been reviewed at least once. Hover over it to see the count, for example “Reviewed 2 times”. The badge is off by default. To turn it on:1
Open table settings
On My Tasks or the Promotion Dashboard, open the table settings menu.
2
Turn on the badge
Under Status badges, select Times reviewed.
Variations in the inbox sidebar
When a promotion has variations, the inbox sidebar beside the review page shows them as one card instead of a row per variation. The card shows how many variations there are, a flag for each jurisdiction, the uploader if they all share one, and the status. If the variations have different statuses the card says Mixed. Click the card to list the variations beneath it, each with its promotion ID, status, jurisdiction and reviewer. Click it again to close it. When you open a variation from anywhere else, its card opens on its own so you can see where you are.Acting on several promotions at once
Select promotions with the checkbox at the start of each row to act on them together. Selecting works as it does on the Website monitoring table. Archiving, restoring and deleting several promotions at once is rolling out gradually, so you may not see it yet.- Archive appears while live promotions are selected.
- Submit for review, under Review in the bar when other review actions are there too, sends every selected saved draft to its assigned reviewer, as Submit for Review does on the promotion page. Promotions with multi-level approval are left out, since you pick their preset and reviewers on the promotion page. A promotion that can’t be submitted, for example one with Adclear AI comments still waiting for a response, stays selected so you can open it, fix it and try again. This is rolling out gradually, so you may not see it yet.
- Under Review in the bar, Approve and Conditionally approve record the same decision on every selected promotion that’s waiting for review, as the review buttons do on the promotion page. Conditionally approve asks for the condition once and records it on each promotion, and appears only if your organization uses conditional approval. To reject or request changes, use each promotion’s page, which asks for the reasons. If your organization uses evergreen promotions, approve on each promotion’s page, which asks for the next review date. Promotions with multi-level approval, and promotions outside the countries you review, are left out. A promotion you can’t review stays selected. This is rolling out gradually, so you may not see it yet.
- Escalate, also under Review, sends every selected promotion to the person you pick. Picking a risk acceptor sends them for risk acceptance instead. Promotions that are already escalated or reviewing risk, promotions with multi-level approval, and promotions outside the countries you review are left out. This is rolling out gradually too.
- Assign reviewer, under Review in the bar when other review actions are there too, sets one reviewer on every selected promotion, replacing the current one. Promotions with multi-level approval are left out, since their reviewers come from the approval preset. It’s rolling out gradually, so you may not see it yet.
- Add tags and Remove tags, under Tags in the bar, add or take off the tags you pick on every selected promotion. Removing leaves variation tags in place. This is rolling out gradually too.
- Turn on the Archived filter to Restore or Delete archived promotions. A promotion must be archived before it can be deleted.
- A variation group’s own row can’t be selected, but the variations inside it can. Promotions from another workspace can’t be selected.
⌘+K (Ctrl+K on Windows) and pick it under Bulk actions, then confirm. If some promotions fail, the dialog stays open on those so you can confirm again to retry only them. You see only the actions your role allows. See How roles work.