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Overview

Once you’ve decided on your upload type and prepared your files, you create the promotion in Adclear, fill in the required details, and submit it for review.
Before clicking Submit, read Helping Adclear learn. The way you respond to Adclear’s automatic comments before submission directly affects how quickly your promotion gets through review.

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Creating a promotion

Go to the Promotions page and click + Add New. The New Promotion page has the four upload types covered in Upload Types.

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Required fields (all types)

Every promotion needs:
  • Promotion name
  • Product
  • Jurisdiction
  • Channel
  • Deadline

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Optional fields

If your organisation has jurisdiction autoapply enabled and your admin has mapped the selected jurisdiction to a reviewer preset, the preset selector is locked and shows a “Required by” label. You cannot change it. See Jurisdiction autoapply for more detail.

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Go-live and end dates

If your organisation has lifecycle dates enabled, the New Promotion page shows Go-live date and End date fields. Both are optional, so you can leave either empty and set it later.
  • Dates in the past are allowed, for a promotion that is already live.
  • The End date picker disables days before the Go-live date.
  • If you move the Go-live date to a day after the End date, the End date is cleared and you can choose it again.
  • Click Clear next to a date to empty it.
  • On a Variations upload, the dates are set once with the shared settings and apply to every variation.
External submissions do not show these fields.

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Single upload

1

Select Single and choose your upload method

Drag and drop a file, paste a link or text, or choose a source below the upload zone. Supported sources include Google Drive, Google Docs, Figma, and Frame.io where enabled.
2

Fill in required fields

Add the promotion name, product, jurisdiction, channel, and deadline.
3

Create and submit

Click Create Promotion. Adclear’s AI generates compliance suggestions automatically. Click Submit for Review when ready.

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Upload method options

Drag and drop or browse to upload a file. Supported file types are listed below.
Paste or type promotional copy directly. A minimum of 50 characters is required for AI evaluation.
Paste a Google share link to import a file, or use the file picker where Google account connection is enabled. Google Docs are converted to PDF, with options for selecting document tabs. See Importing from Google Drive and Importing from Google Docs.
Connect your Frame.io account and paste a video link (MP4 or MOV, up to 2 GB). You can also send files directly from Frame.io using the Send to Adclear custom action where enabled. See Importing from Frame.io.

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AI evaluation progress

After you create a promotion, Adclear AI starts checking the content and shows its progress in the promotion viewer. The activity panel may show Evaluating, Syncing, Complete, or Failed while Adclear reads the asset, checks rules, and prepares comments. When evaluation finishes, the panel summarizes the result. It can show comments that need review, no modifications required, or that no rule checks are needed because the asset is not a financial promotion. If the evaluation fails, use Retry to run the check again. If Adclear classifies the asset as not a financial promotion but you still need a compliance review, use Mark as Financial Promotion to continue with review. See Financial promotion classification for how Adclear decides.

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Automatically linked claims

When automatic claim linking is enabled for your organisation, Adclear can link approved claims it detects in your promotion. Draft and expired claims are not linked automatically, even when their wording matches exactly. Claims you already added during creation are not added again. A notice above the Comments tab’s content tells you when Adclear has added links. Select the arrow on the notice to open Info → Linked Claims. Automatically added links have an Auto-linked badge. Review these links before submitting. Select Locate, where available, to find the claim’s wording in the asset. For a carousel, Locate appears when you are viewing the frame containing that claim. If a link is wrong, use the claim card’s remove control in Linked Claims, when you have permission to edit. Dismissing the notice only hides the notice; it does not remove any links.

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Supported file types

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Batch upload

Batch creates multiple standalone promotions at once. Each is reviewed and approved independently.
1

Select the Batch tab and upload files

Each file appears as a separate promotion block.
2

Fill in the first block and apply to all

Complete the details for one promotion, then click Apply to all to copy shared settings across all blocks.
3

Create

Click Create Promotion. All promotions are created in Draft status.
If one file in the batch is invalid, the valid files still upload and a validation message appears under the invalid block only.
Creates a single promotion from one or more frames, reviewed and approved as one.
1

Select the Carousel tab and upload your files

Each file becomes a frame in the carousel.
2

Fill in promotion details

Add the promotion name, product, jurisdiction, channel, and deadline.
3

Create and submit

Click Create Promotion, then Submit for Review. One approval decision covers all frames.
All frames in a carousel are reviewed as a single unit. You cannot approve frames individually. If you need independent approval per asset, use Variations instead.

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Variations

Creates linked but independently reviewable promotions for the same core message in different formats.
1

Select Variations and upload files

Each file becomes a separate variation. At least 2 files are required.
2

Fill in shared settings

Set the promotion name, product, channel, deadline, and any evergreen or paid toggles. These apply across all variations. If Evergreen starts on for your organisation, you can turn it off for the whole group.
3

Set per-variation details

For each variation, set its jurisdiction and optionally add a caption, additional details, reviewer, collaborators, and linked claims.
4

Create

Click Create Promotion. All variations appear as a collapsible group in Draft status, tagged with a Var- prefix.
Apply to all on the Variations tab only propagates the jurisdiction field. All other shared settings (name, product, channel, deadline) are set once at the top and apply automatically.

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Adding a variation later

You can add a variation to a group after it has been created, including after the other variations have been submitted or approved. You do not need to re-upload the group.
1

Open any promotion in the group

The variation tabs are numbered along the top of the promotion.
2

Click + at the end of the variation tabs

The Add Variation dialog opens. Drag and drop the asset for the new variation, or click the drop zone to choose a file.
3

Set the ad type and jurisdiction

Optionally change the deadline or add a caption and additional details. Click Add Another to add more than one variation at once.
4

Click Add Variation

The new variation joins the group at version 1. The existing variations keep their current versions and review status.
Adding a variation uses the same permission as uploading a new version. A group holds up to 20 variations, and the + is hidden once it is full, on archived promotions, and when you are viewing an earlier version.

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Submitting

From the promotion’s Submit for Review page, click Submit for Review. The promotion moves to Pending Review and appears on the relevant reviewer’s tasks. If you’re submitting a variation group, a modal will ask whether to submit this promotion only or all remaining promotions. Submitting all moves every variation to Pending Review simultaneously.

Upload types

The four upload types and when to use each.

Choosing the right upload type

Decision tree for picking Single, Carousel, Variations, or Batch.

Upload quality guide

How to make sure Adclear can assess what you upload.

After review

What each decision means and your next step.

Helping Adclear learn

Why response quality matters and how it shortens review cycles.

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Still need help?

Contact support at support@adclear.ai.